Privacy Policy

iax GmbH Privacy Policy

iax GmbH upholds the responsible collection, use, and confidentiality of personal data as paramount, recognizing its vital role in realizing the full potential of the Internet. Operating from our main office in Biel-Bienne, Switzerland, iax unites professionals, academics, and experts from diverse fields to share their knowledge.

Applicability and Data Collection from Minors

This Privacy Policy applies to all users of our services, except minors under 18 years. iax does not intentionally collect personal information from individuals under 18. If we learn that a minor has provided personal data, we will promptly delete it. Parents or guardians who become aware of a minor providing personal data should contact us immediately for necessary action.

IAX’s GDPR Compliance Commitment

  • Adherence to GDPR-compliant security measures and precautions.
  • Ensuring employee confidentiality agreements for those processing personal data.
  • Requiring data processors, including data center and hosting partners, to uphold equivalent data management, security, and privacy standards.
  • Assisting inquiries and responding to data subject requests regarding data privacy and GDPR compliance.

A. Privacy Policy Overview

  1. Commitment to Data Security (Section B): Describes measures to protect user data, including encryption and access restrictions.
  2. Data Collection Methods (Section C): Outlines data collection through our website and other direct user interactions.
  3. Types of Collected Data (Section D): Lists categories of personal data processed by iax.
  4. Data Processing Purposes (Section E): Details the reasons for data processing, including legal basis and processing duration.
  5. Data Sharing Practices (Section F): Explains with whom and how user data is shared.
  6. User Rights (Section G): Details user rights under GDPR, including access, rectification, and erasure rights.
  7. Cookie Policy: Separate document detailing the use of cookies and tracking technologies.

B. Commitment to Data Security

iax safeguards user information with robust measures, such as SSL encryption. Access to personal data is strictly limited to authorized employees requiring it for job-related duties.

C. Methods of Data Collection

Data is primarily collected via our website, including user registrations and event inquiries. Direct user interactions and extensive market research also contribute to data collection. Event invitations target relevant individuals, with the option to unsubscribe from our mailing list. Providing information is voluntary, but its absence may hinder our service provision.

D. Personal Data Categories

We process various data types, including identification, contact, biographical, purchase, communication details, cookie information, and service usage data. This processing facilitates efficient operation and user communication.

E. Data Processing Purposes

  1. Service Provision: Involves collecting necessary data for event hosting and service delivery.
  2. Promotion and Marketing: Utilizes user data for informing about and promoting events and services.
  3. Legal Claims and Internal Records: For legal claim protection and internal statistical analysis.
  4. Legal Compliance: Ensures adherence to legal obligations.
  5. Website and App Operation: Focuses on functionality, security, and user experience enhancement.
  6. Customization and Analytics: Tailors user experience based on preferences and analyzes usage patterns.

F. Data Sharing Practices

As the data controller, iax may share data with event attendees, facility operators, third-party service providers, and legal authorities as required. Data transfer to third countries adheres to Swiss and EU/EEA standards, including BCRs and SCCs.

G. User Rights

Users have rights to access, modify, erase, or restrict their data, object to processing, and file complaints. These can be exercised by contacting our data protection officer at call4U@iax.digital.

H. Privacy Policy Updates

This Policy is effective as of March 1, 2024. Changes will be posted on our website, with significant amendments communicated to users in advance.